The Executive Assistant Essential Plan offers a robust set of services that focus on managing your day-to-day business operations. From regular weekly 1-on-1 sessions and email coordination to effective calendar management, task prioritization, document organization, and marketing support, this plan is designed to streamline your work and enhance productivity, leaving you with more time to focus on growing your business.

1. One Weekly 60-Minute 1-on-1 Session

The One Weekly 60-Minute 1-on-1 Session provides dedicated time for you to connect with your Executive Assistant, ensuring that you stay aligned with your goals and priorities. During this session, you’ll have the opportunity to review key projects, plan the week ahead, and address any immediate concerns or tasks. This focused time ensures that you have a consistent touchpoint to keep everything on track and organized. 

Benefits:

Dedicated weekly session for focused strategy

Clear understanding of priorities and tasks

Personalized support based on your unique needs

Keeps you organized and on top of your workload

2. Executive Email Coordination

Executive Email Coordination involves your assistant managing and organizing your inbox, ensuring that emails are sorted, prioritized, and responded to in a timely manner. Your Executive Assistant will handle email correspondence, filter out spam or unnecessary messages, and escalate important communications to your attention, ensuring your inbox stays manageable and relevant. 

Benefits:

Streamlined and organized email management

Quick identification of important messages

Reduced stress and time spent on email management

Improved productivity by focusing only on essential communications

3. Executive Calendar Management

Executive Calendar Management ensures your schedule is efficiently organized. Your assistant will handle scheduling, coordinating appointments, meetings, and events, ensuring there are no conflicts or overlaps. Whether it’s setting up virtual meetings or managing in-person engagements, your Executive Assistant will keep your calendar organized and aligned with your priorities. 

Benefits:

Hassle-free scheduling and coordination

Avoid scheduling conflicts or overbooked days

Efficiently manage multiple time zones and locations

Save time by delegating calendar management

4. Document Organization

The Document Organization service helps you maintain a systematic and accessible file storage system. Your Executive Assistant will categorize and organize your documents, ensuring they are easy to locate and properly stored. This includes the creation of folders, tagging, and naming conventions to keep your documents structured and in order. 

Benefits:

Easy access to all important documents

Organized filing system that reduces clutter

Time-saving in locating key documents quickly

Reduces the chance of losing or misplacing files

5. Prioritized Task Management

Prioritized Task Management involves having your Executive Assistant keep track of your daily tasks and assignments. They will help ensure your most important tasks are completed first, organizing your to-do list and creating action plans to maximize productivity. This service helps eliminate overwhelm and ensures that nothing slips through the cracks. 

Benefits:

Clear focus on high-priority tasks

Reduced overwhelm with a structured task list

Ensures timely completion of crucial tasks

Efficient delegation and progress tracking

6. Marketing Collateral

Marketing Collateral involves the creation and management of materials used to promote your business, including brochures, presentations, flyers, and other marketing documents. Your Executive Assistant will help create and organize these materials to ensure they are polished and align with your business goals, making sure you’re always ready for any promotional opportunity. 

Benefits:

Professionally designed and organized marketing materials

Aligned brand presentation in all marketing collateral

Saves time by handling the creation and updating of materials

Keeps promotional efforts consistent and effective

The Executive Assistant Advanced Plan offers a comprehensive suite of services that not only streamline your daily tasks but also enhance your business operations. With advanced research, data entry, social media management, travel arrangements, team meeting coordination, and customer support, this plan is designed to help you efficiently manage the complexities of your business while freeing up your time to focus on strategic initiatives and growth.

1. Advanced Internet Research
The Advanced Internet Research service involves thorough and comprehensive online research to gather information, insights, or data relevant to your business. Whether it's competitor analysis, market trends, or gathering background information for an upcoming project, your Executive Assistant will provide you with well-researched and organized reports to support your decision-making process.

Benefits:

In-depth research tailored to your business needs

Time-saving by delegating research tasks

Access to valuable insights for better business decisions

Accurate and relevant data delivered in an easy-to-read format

2. Data Entry
Data Entry involves inputting and organizing data into your preferred systems or databases. Your Executive Assistant will ensure that your business records, client information, or project details are accurately entered, helping to maintain up-to-date and reliable records. This service reduces the time you spend on administrative tasks, allowing you to focus on higher-priority items.

Benefits:

Timely and accurate data input

Organized and structured databases

Reduces the risk of errors in your records

Frees up your time to focus on strategic activities

3. Social Media Posting
Social Media Posting includes the creation and scheduling of content for your social media platforms. Your Executive Assistant will develop posts that align with your brand’s voice, schedule posts for maximum engagement, and monitor your social media channels for any interactions. This service ensures that your online presence remains active and engaging without requiring your direct involvement.

Benefits:

Consistent and professional social media presence

Engaging content tailored to your audience

Time-saving by automating social media posts

Increased brand visibility and engagement

4. Travel Arrangements
The Travel Arrangements service involves organizing and managing all aspects of your business travel, from booking flights and hotels to creating itineraries and handling transportation. Your Executive Assistant will ensure that all details are taken care of, allowing you to focus on your meetings and engagements without the stress of planning the logistics.

Benefits:

Hassle-free travel planning and management

Streamlined itineraries with all necessary details

Cost-effective travel solutions

Reduced stress related to travel arrangements

5. Organize, Plan, and Manage Team Meetings
This service focuses on Organizing, Planning, and Managing Your Team Meetings. Your Executive Assistant will schedule meetings, send out invitations, prepare agendas, and take meeting notes. They will ensure that meetings run smoothly and that any action items are clearly defined and tracked for follow-up. 

Benefits:

Efficient and organized meetings

Well-structured agendas to keep meetings focused

Timely follow-ups on action items and decisions

Increased productivity by keeping your team aligned

6. Customer Support
Customer Support involves providing assistance to your clients or customers through various channels. Your Executive Assistant will handle inquiries, address concerns, troubleshoot issues, and provide follow-up communications, ensuring that your customers receive prompt, professional, and consistent support.

Benefits:

Improved customer satisfaction through timely responses

Free up your time from handling routine support queries

Consistent and professional customer interactions

Increased customer loyalty and retention

The Executive Assistant Premium Plan offers a comprehensive suite of high-level services designed to optimize your business operations. With vendor management, virtual meeting support, project management, technical support coordination, feedback collection, and MS 365 or Google Workspace support, this plan ensures that your business runs smoothly, efficiently, and at a high level of professionalism. Your Executive Assistant will provide you with the strategic and operational support you need to focus on what matters most—growing your business and achieving your goals.

1. Vendor Management
The Vendor Management service involves overseeing your relationships with third-party vendors, suppliers, or contractors. Your Executive Assistant will handle communication, negotiate terms, ensure timely deliveries, and manage contracts. This service ensures that you maintain positive, efficient relationships with vendors while freeing up your time for more critical business activities. 

Benefits:

Streamlined vendor communications and negotiations

Timely management of vendor contracts and deliverables

Increased vendor performance and reliability

Reduced time spent on managing vendor relationships

2. Attend Virtual Meetings as a Consultant
With the Attend Virtual Meetings as a Consultant service, your Executive Assistant will join virtual meetings in a consultative capacity, taking notes, providing insights, and assisting with follow-ups. They will represent you when you are unavailable, ensuring that meetings run smoothly, action items are documented, and your interests are considered. 

Benefits:

Professional representation in meetings

Detailed notes and follow-ups on action items

Ensures meetings are productive and organized

Keeps you informed even when you can’t attend

3. Project Management Assistant
The Project Management Assistant service involves helping to plan, execute, and track the progress of your projects. Your Executive Assistant will assist in organizing project timelines, managing tasks, coordinating team members, and ensuring deadlines are met. This service helps to keep your projects on track and within scope while providing you with the necessary updates and status reports. 

Benefits:

Efficient project planning and tracking

Coordination of team efforts to meet deadlines

Clear progress updates and status reports

Reduced risk of project delays or miscommunication

4. Technical Support Coordination
Technical Support Coordination involves liaising with IT teams or external tech support to address any technical issues that may arise in your business operations. Your Executive Assistant will handle communication with IT specialists, ensuring technical problems are resolved efficiently and minimizing disruptions to your workflow. 

Benefits:

Fast resolution of technical issues

Professional handling of IT-related concerns

Reduced downtime from technical disruptions

Delegates technical coordination to free up your time

5. Feedback Collection
The Feedback Collection service involves gathering and compiling feedback from clients, employees, or stakeholders. Your Executive Assistant will manage surveys, interviews, or reviews to collect valuable insights. This service provides you with a clear understanding of your business's strengths and areas for improvement. 

Benefits:

Clear and actionable feedback from various sources

Increased customer and employee satisfaction through feedback loops

Helps identify areas for business improvement

6. MS 365 for Business or Google Workspace Support
The MS 365 for Business or Google Workspace Support service involves providing administrative support for Microsoft 365 or Google Workspace applications. Your Executive Assistant will assist in managing your account, organizing emails, scheduling, and supporting document collaboration. This ensures that your business’s productivity tools are efficiently utilized, enhancing communication and workflow across your team. 

Benefits:

Streamlined use of MS 365 or Google Workspace tools

Improved document management and collaboration

Enhanced team productivity and communication

Support for email, calendar, and file management